Consular Affairs

Legalisation of Signature & Documents

Contents  

A-Legalisation of Signatures

Affidavit

Life Certificate

 School Certificate

School Transcript

Medical Report

B-Legalisation of Documents

1 - Legalization of Shipping Documents

        a - Certificate of Origin

        b - Commercial Invoice

2 - Legalization of Commercial Documents

A. Legalisation of Signature General Guidelines:  

* Applicants are required to be present in person. Nevertheless it is possible for the Embassy to process their documents by mail.

* Kindly refer to the Area of Jurisdiction.

 

A/1. Affidavit (Sworn Statement)

* The original copy should be provided - signed by the applicant and by TWO witnesses (the Notary Public is not considered a witness), indicating the Full Name, Place of Birth and Full Address of the applicant and the TWO witnesses - notarized by the Notary Public and legalized by the local Office of the Department of Foreign Affairs & Trade and forwarded (plus a photostat copy) to the Embassy along with:

- Copies of I.D.(s) of the applicant(s) and the TWO witnesses.

- A Money Order or a Bank Cheque payable to the “Embassy of Lebanon” for the amount of A$23.50

- A self-addressed, stamped (or Priority Prepaid) return envelope. 

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A/2. Life Certificate

* The original copy should be provided - signed by the applicant and by TWO witnesses (The Notary Public is not considered a witness), indicating the Full Name, Place of Birth and Full Address of the applicant and the TWO witnesses - notarized by the Notary Public and legalized by the local Office of the Department of Foreign Affairs & Trade and forwarded (plus a photostat copy) to the Embassy along with:

- Copy(ies)  of I.D.(s) of the applicant(s) and the TWO witnesses.

- A Money Order or a Bank Cheque payable to the “Embassy of Lebanon” for the amount of A$16.00

- A self-addressed, stamped (or Priority Prepaid) return envelope. 

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A/3. School Certificate

* The original copy should be provided, legalized by the local Department of education and by the local Office of the Department of Foreign Affairs & Trade and forwarded (plus a Photostat copy) to the Embassy along with:

- A copy of I.D. of the applicant.

- A Money Order or a Bank Cheque payable to the “Embassy of Lebanon” for the amount of A$23.50

- A self-addressed, stamped (or Priority Prepaid) return envelope. 

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A/4. School Transcript

* The original copy should be provided, notarized by the Notary Public and legalized by the local Office of the Department of Foreign Affairs & Trade and forwarded (plus a photostat copy) to the Embassy along with:

- A copy of I.D. of the applicant.

- A Money Order or a Bank Cheque payable to the “Embassy of Lebanon” for the amount of A$23.50.

- A self-addressed, stamped (or Priority Prepaid) return envelope. 

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A/5. Medical Report

* Employees of the Lebanese Government (relevant original IDs produced) are exempted from payment of fees on their reports.

* The original copy of the Medical report should be provided, notarized by the Notary Public and legalized by the local Office of the Department of Foreign Affairs & Trade and forwarded (plus a photostat copy) to the Embassy along with:

- A copy of I.D. of the applicant.

- A Money Order or a Bank Cheque payable to the “Embassy of Lebanon” for the amount of A$23.50

- A self-addressed, stamped (or Priority Prepaid) return envelope.

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B. Legalisation of Documents

*  Kindly refer to the Area of Jurisdiction.

AS OF 23/4/2001 IT IS NO MORE REQUIRED TO LEGALISE COMMERCIAL DOCUMENTS (Certificates of Origin and Invoices) AT LEBANESE MISSIONS. SHOULD AN INTERESTED PARTY REQUEST THAT SUCH DOCUMENTS BE PROCESSED, THE FOLLOWING RULES SHALL APPLY:

 B/ 1. General Guidelines for the legalization of Shipping Documents

* The Certificate of Origin and the Invoice should mention the:

-  Net Weight and the Gross Weight of the consignment.

-  Origin of goods.

-  Value of goods both in figures and words, either in A$ or U.S. Dollars. 

-  Name and address of the exporter.         

-  Name and address of the consignee.

* They should be both signed by the Exporter and attested by the same Chamber of Commerce. 

* Only the ORIGINAL (neither photostat copy nor carbon copy) of both these documents will be accepted.  Original signature on the photo/carbon copy of both these documents cannot and do not make them originals.

* The documents should be typed neatly and in a presentable shape.  Cuttings, erasures, corrections by correcting fluid will not be accepted.

* One copy each of the Invoice and the Certificate of Origin is required for attestation. (An additional copy of each is required for our records).

* It is not acceptable for an Invoice to have more than one Certificate of Origin. Each Invoice should be accompanied by a Certificate of Origin and vice-versa.

* Refer to the following points regarding text of attestation, for each of the Invoice and the Certificate of Origin.

* Fees are subject to change without notice. A receipt is issued where no Consular Stamps equivalent to the amount of the fees in Lebanese Pounds (L.L.) are affixed.

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B/ 1a - Special requirements for CERTIFICATES OF ORIGIN (C.O.)

- It is possible to have one Certificate of Origin for more than one Invoice bearing the same details as the Invoices (same company, same dates and certificates Nos as well as same goods).

- They should carry the following attestation: " I, the undersigned, Secretary (or any other designation) of the Chamber of Commerce, do hereby certify that the goods specified herein and in the accompanying Invoice No ........... dated............ are of Australian (NZ) manufacture and origin. Further, they do not contain any material or ingredients from Israel, they are not of Israeli origin, are not manufactured by it and they are not exported from it either. Moreover the ship is not Israeli owned nor is registered in Israel nor it will call at any Israeli port "

- This should also appear at the end of the Certificate, and should contain the signature of the exporter as also the Chamber of Commerce, and be dated.
 

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B/ 1b - Special requirements for INVOICES

- They should contain the number of parcels, quantity of goods, their description, trade marks as also the nature of merchandise.

- They should carry the following attestation: "We certify that this Invoice is original and authentic.  It is the only one issued by us for the goods described herein and that the value in this Invoice is the correct value of this consignment without deduction of any discount or payment in advance.  Furthermore the origin of the goods is exclusively Australian (NZ) and has been manufactured in our own factory."

-  In case full payment of the price has been received, the same shall be indicated in lieu of the wordings in italic  of this attestation. (i.e. either without payment in advance or with full payment received in advance).

-  The attestation should necessarily appear at the end of the Invoice. In case of non-availability of space at the reverse side of the end page of the Invoice or at an attached  paper with the same Chamber of Commerce’s letterhead.

* Kindly refer to the General Guidelines above.

B/ 1c – Fees:

- Money Orders or Bank Cheques payable to the “Embassy of Lebanon” are  accepted in payment of Consular Fees.

- Certificate of Origin    = A$ 16.00 per copy,

= A$ 31.50 per copy, for two or more attached Invoices.

- Invoice: the fees are proportional (4o/oo) to the value of the Invoice. They vary between A$ 23.50 (minimum) and A$ 1953.50 (maximum).

- Kindly include a self-addressed, stamped (or Priority Prepaid) return envelope.

 

B/ 1d - Special Conditions:

Meat exporters should present the following additional documents:

- Veterinary Certificate.

- Certificate of Halal slaughter. 

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B/ 2. Legalization of Commercial Documents (Agreements/Contracts):

*  Kindly refer to the Area of Jurisdiction.

* The original copy should be provided, notarized by the Notary Public and legalized by the local Office of the Department of Foreign Affairs & Trade and forwarded (plus a Photostat copy) to the Embassy along with:

- A Money Order or a Bank Cheque payable to the “Embassy of Lebanon” for the relevant fee amount.

- A self-addressed, stamped (or Priority Prepaid) return envelope.

* Fees:

- Contracts of any nature: A$78.50

- Agreements for establishing new Companies or a representative office; Documents pertaining to Company rules, budget, registration or similar acts = A$117.50.

- Other documents listing overseas projects, balabce sheets or minutes … A$47.00.

 

 

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